Office 365 vs. Google Suite

Office migrationWhen you’re looking at software to collaborate with your team, two powerhouses stand out above the rest. Do you use Office 365 from Microsoft or the Google suite? Take a look at the differences and figure out which is right for you.

The first thing to note is that although Microsoft owns Office 365, the software works just as well on Macs and computers running individual operating systems, rather than Windows. This functionality means that you don’t need to use Google just based on what computers your employees have—it’s important to consider both and make a choice before Office migration.

 

Email

Microsoft Outlook allows you to use any email address you want, which means you can use your domain for a more professional look. Google Mail will do the same, but it requires a lot more setup. The default option is a gmail.com email address, which is a primary option that many other companies will use.

Learning Curve

Most of your employees have likely used Microsoft Office in the past. Office 365 is just a new version of the same software, so there won’t be much time spent learning how to use it during Office migration. On the other hand, while parts of Google Suite are intuitive, learning complicated tasks on the software can be extremely difficult.

Mobility

Google’s applications are easy to use on a small screen like a phone or tablet. Microsoft does have versions optimized for a phone or tablet, but these can be frustrating to use for people who aren’t very tech-savvy. If your team needs to do a lot of work on the go, Google has the advantage here.

Price

Google’s prices are easy to understand, but Microsoft’s prices get tailored for differently sized businesses and capabilities. When it comes to actual cost, Google is cheaper—but you should consider value over cost.

Presentations

Microsoft PowerPoint holds a significant advantage over Google Slides. PowerPoint is capable of using templates or creating a presentation from scratch with custom effects. Google Slides mostly uses models, and the customization features are far less robust.

Spreadsheets

If you’re creating a spreadsheet as a way to visualize data, Microsoft Excel and Google Sheets can both provide this capability. However, only Excel has the power to use complicated formulas to make predictions and calculations with your data.

Storage

The benefit of both of these software suites is the ability to store your data in cloud storage. Google Suite offers 30GB of room for all data, including emails. To upgrade, you’ll need to have multiple user accounts. On the other hand, Microsoft 365 starts storage at 1TB, which is more than enough for spreadsheets and standard documents.

Word Processing

Regarding capability, Microsoft Word and Google Docs remain evenly matched. The choice between them boils down to personal preference and what people get used to using. More people are used to Word’s navigation, and so continue to use it.

 

Are you interested in moving your existing files to Microsoft 365 for easier access at any time or place? Contact Converter Technology today to learn how we can help you with Office migration.