Desktop migrations, such as upgrading to the newest versions of Microsoft Office require a considerable budget line item. Because of the expense involved, businesses, especially smaller businesses, may delay these important upgrades and “make do.” However, most of these upgrades carry with them important productivity tools that will ultimately create competitive advantages for these businesses.
Microsoft recently unveiled new versions of its subscription-based Office 365 suite for small businesses. Microsoft has two options for these businesses – Office 365 Small Business and Office 365 Small Business Premium. Office 365 Small Business includes Exchange, SharePoint and Lync Online services plus the Office Web apps. Office 365 Small Business Premium is dedicated to businesses with less than 10 employees and includes Office apps, email, shared calendars, website tools, and HD videoconferencing, screen sharing and meetings. Office 365 Small Business Premium also includes the desktop versions of Word, Excel, PowerPoint, Outlook, OneNote, Access, and Publisher.
Microsoft Office 365 is a set of cloud-based tools that let small business owners and their employees access email, contacts, and documents from anywhere using their mobile devices, such as laptops, tablets and smartphones. The following are the benefits Microsoft Office 365 brings to small businesses:
- Improved communication and collaboration. Office 365 allows small businesses to create password-protected portals to upload and share large files and documents both inside and outside the company.
- It is simple to learn and easy to use. Companies don’t have to install complicated systems and employees won’t have to learn a difficult new software tool. Plus, Office 365 provides users with the Office applications they know for a long time.
- Increased productivity. It allows small businesses to work from anywhere, anytime, and respond to important requests in real-time. Plus, Office 365 allows more users to work together on the same document or file. This benefit increases employee productivity and simplifies version management.
- No advanced IT knowledge. Office 365 Small Business is designed for organizations without IT staff, so they can easily set up and use it. Plus, you don’t have install new versions or updates.
- Increased privacy and business compliancy. Office 365 has three main functionalities that allow companies to keep their businesses compliant Unified eDiscovery, Data loss prevention and Control access to information. With these tools, companies can create data loss prevention policies, protect sensitive information, enable rights management, and create access policies.
You should consider switching your small business’s processes to Office 365 if your employees rely on mobile devices or if they need to attend meetings while they are on the go. The pay-as-you-go pricing option is also an important benefit you should take into consideration if you want to increase your business flexibility and costs effectiveness.